Upasthiti Application
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Project Description

UPASTHITI is an SMS based online reporting and real time monitoring system overcoming the problem of remoteness. The sole idea is to have the activities of all the schools at our fingertips. At the inception we are monitoring the attendance of students and teachers as well as school's opening time by a simple SMS. The head master sends the message in required format within required format. The data base stores and analyze the data, and sends alerts to the higher authorities as shown in the flowchart. For example if a school's data is not received the Jan Shikshak gets the alert and if a school repeats that, authority next in the hierarchy gets the message. Above all at the top, Collector,CEO and DEO get to see the information through internet.

The Web & SMS based UPASTHITI Application has been  developed to track the multiple information related to School at the ground level. Schools located at rural  area, having no broadband connectivity so the  reporting, monitoring & information retrieval is the  challenging task and on-paper/manual reporting and  information retrieval taking so much time. “UPASTHITI Application” is the best solution for instant  reporting system because now days everyone having  the Mobile Phones and the mobile network is also  available at rural area. So we have planned for the SMS  based reporting system for the instant reporting.

     "SMS BASED ATTENDANCE MONITORING SYSTEM"

Impact

The government programmes like Sarva Shiksha Abhiyan(SSA), Rastriya Madyamik Shiksha Abhiyan(RMSA) have definitely increased the enrolment ratio in the schools. But they are not successful in retaining students and improving the presence of teachers. As it is not possible to monitor every school directly, we thought of an online application based on mobile networks. As in these days mobile network penetration is very deep, the data gathering and information dissemination through mobiles works easily and effectively. 

I) This application is running successfully .In the first phase of the campaign, we are getting Headmasters to send messages about school opening time, teacher and student presence, delivery of midday meal and distribution of scholarship, cycles, uniforms and books.

II) Data will be received through SMSs from HMs everyday and Collector, CEO-Zila Panchayat.

III) Random inspections will be conducted to ensure credibility of information received with strict action dispensed in instances of misreporting.

IV) The people pressures of social accountability mixed with administrative attention will gradually drive the system towards self-correction.

V) User can search information by different parameters  like date wise, department wise, school wise, user  wise etc. More parameters can be add as per  requirement.

VI) Track the multiple information related to School at  the ground level.

VII) No requirement of on-paper/manual reporting.

VIII) No need of Internet connection to submit  attendance data

Functionality

Access student information and streamline the whole registration using automated processes. Students can register for courses with real-time update of data for monitoring the student’s attendance accurately and save valuable staff time.

  •  Simply track student’s late arrivals, early departures and absences, explained and unexplained.
  • The sole idea is to have the activities of all the schools at our fingertips.
  • At the inception we are monitoring the attendance of students and teachers as well as school's opening time by a simple SMS. 
  • The head master sends the message in required format within required format. The data base stores and analyze the data, and sends alerts to the higher authorities as shown in the flowchart.
  • The UPASTHITI campaign an SMS based monitoring system that allows us to validate the basic activities of all schools in the district.
  • The data base stores and analyze the data, and sends alerts to the higher authorities as shown in the flowchart which is very supportive to monitor the daily school activities.
  • Developed on mixed architecture of  web-enabled   and client server technologies.
  • Platform independent
  • Fully menu driven and user friendly.
  • Data entry is done one time only.
  • Extensive built in data validation checks.
  • Facility to track daily report of attendance.
  • User can search information by different parameters  like date wise, department wise, school wise, user  wise etc. More parameters can be add as per  requirement.
  • Track the multiple information related to School at  the ground level.
  • No requirement of on-paper/manual reporting.
  • No need of Internet connection to submit  attendance data.

Project Modules

uam

User Access Management

Empowers you to choose which members of the organization have access to view/edit particular documents, modules, or even locations by managing user specific permission through UAM.

  employee_management

Data Management

Helps Department personnel to keep track of schools , principal personal details, teachers / student records and other details

leave_management

Attendance Management

Managing attendance or presence in a school setting to minimize loss.

  Manpower Management

Manpower Management

Empowers you to  managed the  manpower /resources of the BRC, NAN, SHG details along with other geopgraphical details. 

 

monitoring_dashboard

Monitoring Mobile Dashboard

Has User specific dashboard for monitoring the work done and remaining for users and administration

  Alerts_Notifications

Alerts & Notifications

Facility of intimating the consumer via SMS or email alerts as and when required of various services.

Key Features

securedata

Secure, Centralized Data

 

Manage all blockwise schools data and provides administrative actions by a user acess management system only from a single login, complete details related to school like principal details, total no. of students and teachers are managed at central location. Search various record and analyze attrition reports - all from the user dashboard as per the access.

 
     
 

Track time and attendance with ease

timemgmt
 

Eliminate errors through automated data entry. Effortlessly consolidate attendance data from multiple devices, and create timesheets.

     
selfservice

Self-service features help you save time

 

Features that allow to update daily attendance of the teachers and students in a single shot, maintains log times, and other information sent as per the SMS format defined. Higher Authorities can access all info about schools, have control on approvals, allotment management, and even track presence of the teachers and students.

 
     
 

Automate workflows and set reminders

workflow
 

Reminders for key events and more can be scheduled easily. Configure SMS alerts in your organizational account for important data shifts. Also delegate and track any and all tasks from one single place

 

Project Detail
Winning Awards
  • Category - Government
  • Client - District Balaghat (MP)
  • Technology - PHP,HTML,Java Script,CSS,MySQL,Long Code SMS
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